Whitewater Bromley Community Health Centre
Advisory Board of Directors
Advisory Board of Directors
Box 509, Cobden, ON, K0J 1K0
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Whitewater Bromley CHC Directors Meeting
September 9, 2008, Beachburg Site, 7pm.
Present: Pat Krose, Rob McKenzie, Jack McLaren, Izett McBride, Ron Jaremkow, Lynne Dunn, Earl Bennett, Brian Yuke
Regrets: Randi Keith, Bev Buchanan
1.Pat opened the meeting at 7:04 with greetings to all present.
2.Program Directors Report Veli presented his report verbally along with a visual presentation.
3.Minutes of the June 10 Meeting Jack moved that the minutes be accepted as presented, seconded by Izett, carried.
4.Business Arising from the minutes Earl suggested that a meeting be arranged with John Jordan regarding an increase in rent for the Cobden Site. Earl, Jack and Randi will prepare the information justifying the increase.
- a general discussion was held and it was agreed that the Program Director should make any requests for program funding well in advance of the program being offered along with the specific use of the requested funding.
5.Correspondence Izett presented a letter from LHIN regarding health care in the area, especially in the Eganville area.
- Pat presented a letter from MHPM Project Managers, an Ottawa company that manages projects such as our eventual expansion of the Cobden Site. The company will make a presentation September 24, 7PM at the Cobden Site. Pat urged all directors to attend.
6.The Treasurers report prepared by Randi was discussed.
- moved by Rob that the report be accepted as presented, seconded by Earl, carried.
- a motion was made by Ron to make a $5000 payment against the 68 Main Street loan was seconded by Brian. After a brief discussion, the motion carried.
7.Committee Reports
Property Jack/Earl:
The property committee is pleased to report the following activities that have taken place since our last board meeting:
1.Maintenance We received three requests from the staff at the CHC asking for our attention to the following concerns:
a.There were nine ceiling tile at 70 Main Street that were replaced. Four were damaged and five others were not fire rated and needed replacing. Jack McLaren looked after purchasing the tile and had Steve Wood look after the installation.
b.Pat Krose received an emergency phone call on August 12th advising that there was a swarm of bees at 70 Main Street. Pat picked up a can of bee spray and a fly swatter. She attended the office on the same day but was unable to locate the bees. No further notice was received.
c.Jack McLaren received an email on September 4th regarding mice in exam room #1. We attended the property on the same date but no mice were found and no evidence that mice might have been present. A couple of suggestions have been made as to what the doctor might have heard i) the vine hanging from the hydro mast might have been scratching the siding when the wind was blowing or the siding might have been expanding or contracting due to above average temperatures. No further notice has been served since this date.
d.The installation of underground tile has been installed across the middle of both lots 68 & 70 Main Street and along the property line adjacent to the railway right-of-way. Special thanks goes out to our contractors Crawl Construction for the drain installation, Garfat Tree Removal for removing a soft maple tree, the Whitewater Region for supplying four loads of gravel, Jack McLaren and Ron Jaremkow for assisting Crawl construction. The job was completed in a timely manner and under budget.
Respectfully submitted, Earl Bennett & Jack McLaren
Fund Raising Several ideas were discussed such as another Wine/Beer tasting event. Lynne brought up the idea of a mass mailing of our Donation Brochure that could go out with the CHCc Health Happenings flyer.
Policy and Board Affairs Brian and Rob reported that the updated by-laws have been posted on our web site.
Political Liaison Izett is our connection to the municipality of Whitewater Region. Requests to the municipality could be made through Izett.
Publicity/Web Site The present directors names have been posted on the web site and the by-laws have been updated and posted on the web site. Thank yous have been posted to both Lanark Mutual Insurance and the Cobden and District Civitan for donations made.
8.Other Business HIROC lunch Brian had attended a meeting in Ottawa with HIROC and gave a presentation on the worthwhile event.
- Rob will have a design drawing for building expansion prepared for September 24
9. Next meeting will be October 14 in Cobden at 7PM
10. Further Comments Ron was surprised that a meeting reported in the Renfrew newspaper between LHIN and Renfrew area health care personnel did not have any mention of the CHC or the possible future RCHN.
- Brain will look into the formation of a Community Information Day.
11. Izett moved for adjournment at 9:15
September 9, 2008, Beachburg Site, 7pm.
Present: Pat Krose, Rob McKenzie, Jack McLaren, Izett McBride, Ron Jaremkow, Lynne Dunn, Earl Bennett, Brian Yuke
Regrets: Randi Keith, Bev Buchanan
1.Pat opened the meeting at 7:04 with greetings to all present.
2.Program Directors Report Veli presented his report verbally along with a visual presentation.
3.Minutes of the June 10 Meeting Jack moved that the minutes be accepted as presented, seconded by Izett, carried.
4.Business Arising from the minutes Earl suggested that a meeting be arranged with John Jordan regarding an increase in rent for the Cobden Site. Earl, Jack and Randi will prepare the information justifying the increase.
- a general discussion was held and it was agreed that the Program Director should make any requests for program funding well in advance of the program being offered along with the specific use of the requested funding.
5.Correspondence Izett presented a letter from LHIN regarding health care in the area, especially in the Eganville area.
- Pat presented a letter from MHPM Project Managers, an Ottawa company that manages projects such as our eventual expansion of the Cobden Site. The company will make a presentation September 24, 7PM at the Cobden Site. Pat urged all directors to attend.
6.The Treasurers report prepared by Randi was discussed.
- moved by Rob that the report be accepted as presented, seconded by Earl, carried.
- a motion was made by Ron to make a $5000 payment against the 68 Main Street loan was seconded by Brian. After a brief discussion, the motion carried.
7.Committee Reports
Property Jack/Earl:
The property committee is pleased to report the following activities that have taken place since our last board meeting:
1.Maintenance We received three requests from the staff at the CHC asking for our attention to the following concerns:
a.There were nine ceiling tile at 70 Main Street that were replaced. Four were damaged and five others were not fire rated and needed replacing. Jack McLaren looked after purchasing the tile and had Steve Wood look after the installation.
b.Pat Krose received an emergency phone call on August 12th advising that there was a swarm of bees at 70 Main Street. Pat picked up a can of bee spray and a fly swatter. She attended the office on the same day but was unable to locate the bees. No further notice was received.
c.Jack McLaren received an email on September 4th regarding mice in exam room #1. We attended the property on the same date but no mice were found and no evidence that mice might have been present. A couple of suggestions have been made as to what the doctor might have heard i) the vine hanging from the hydro mast might have been scratching the siding when the wind was blowing or the siding might have been expanding or contracting due to above average temperatures. No further notice has been served since this date.
d.The installation of underground tile has been installed across the middle of both lots 68 & 70 Main Street and along the property line adjacent to the railway right-of-way. Special thanks goes out to our contractors Crawl Construction for the drain installation, Garfat Tree Removal for removing a soft maple tree, the Whitewater Region for supplying four loads of gravel, Jack McLaren and Ron Jaremkow for assisting Crawl construction. The job was completed in a timely manner and under budget.
Respectfully submitted, Earl Bennett & Jack McLaren
Fund Raising Several ideas were discussed such as another Wine/Beer tasting event. Lynne brought up the idea of a mass mailing of our Donation Brochure that could go out with the CHCc Health Happenings flyer.
Policy and Board Affairs Brian and Rob reported that the updated by-laws have been posted on our web site.
Political Liaison Izett is our connection to the municipality of Whitewater Region. Requests to the municipality could be made through Izett.
Publicity/Web Site The present directors names have been posted on the web site and the by-laws have been updated and posted on the web site. Thank yous have been posted to both Lanark Mutual Insurance and the Cobden and District Civitan for donations made.
8.Other Business HIROC lunch Brian had attended a meeting in Ottawa with HIROC and gave a presentation on the worthwhile event.
- Rob will have a design drawing for building expansion prepared for September 24
9. Next meeting will be October 14 in Cobden at 7PM
10. Further Comments Ron was surprised that a meeting reported in the Renfrew newspaper between LHIN and Renfrew area health care personnel did not have any mention of the CHC or the possible future RCHN.
- Brain will look into the formation of a Community Information Day.
11. Izett moved for adjournment at 9:15