Whitewater Bromley Community Health Centre
Advisory Board of Directors
Advisory Board of Directors
Box 509, Cobden, ON, K0J 1K0
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Minutes of the June 24th meeting of the WBCHC Board at Beachburg Site
Present: Pat Krose, Diane Coulas, Randi Keith, Izett McBride, Linda Simpson, Rob Mckenzie
Pat opened the meeting at 7:00 and welcomed everyone, she mentioned the unfortunate events in the lives of former board member Ron Jaremko and his wife, and suggested that we keep them in our prayers.
Pat presented the report from the interim health services manager ( Susan Allan). Pat reported that there has been very good communication between Pat and Susan . They discussed having a summer bbq however Susan suggested that the staff would like to share an event with the board during work hours and invite the community to use it as a promotion event for the health centre.
Pat attended the board meeting with the Lanark board and was asked to organize a report to help provide an awareness of child pornography and child abuse. This may take place later in the year. Pat also attended the Annual AOHC Conference in Toronto at which the Lanark board presented a skit on poverty and suggested that it may be something that could be presented in our area.
The board decided there would not be a board meeting in July and we would hold our annual bbq as the August meeting and invite the staff to attend the event.
After discussion with Brenda Powers-Ross and Susan Allan, it was decided to set aside four board meetings in which a member of the staff will come to explain the different programmes and events the staff has planned for the centre. Brenda would like to come to a meeting and bring a health and safety person to make a presentation on who is responsible for what.
Linda asked if there was a safety issue, who would be responsible. Pat we have some responsibilities as land lords and we should be aware of our obligations and responsibilities. The presentation would take place in the fall.
Pat reported that John Jordan was sending off a contract to hire a new Health Services Manger and they are looking at hiring a part time Information Technician (IT)
It was decided that the recordings of the gathering held on Monday June 24 be declared official minutes of the board . There were no errors or omissions. Randi moved that they be accepted, seconded by Izett, passed.
Linda met with a representative of the Futures Community Capacity Programme and found out that there is no limit for the application and the programme covers 75% of our costs, it does not pay PST or GST. The board therefore is responsible for the other 25% and the taxes. Linda gave a detailed explanation of what was involved in the application. It was noted that any money spent from the grant will be reimbursed on a monthly basis. We are looking at a cost of approximately $85,000; $35,000 to update the functional plan, $15,000 for site investigation, and $35,000 to hire an architect . Linda said that she required a motion from the board stating that we are going ahead with the grant and she also needed a letter from the Board with the motion within it.
Izett motioned that Linda be authorized to submit the application to the Community Capacity Programme of the Community Futures Development Corporation to seek a grant in the amount of $85,000, the Whitewater-Bromley board understands that the Community Capacity Programme may contribute up to 75% of the project costs, the board is responsible for the other 25%. Seconded by Randi, passed.
Pat will write the letter for the application. Pat also thanked Linda on behalf of the board for all her work in completing application for the grant
Treasurer Report: Randi went through her report explaining that we have $15,000 in redeemable GICs and $12000 in the regular account. Randi gave a detailed explanation of the expenses. She mentioned that Enbridge gas owes us money and that they may give us a credit.
Diane motioned that the report be accepted, seconded by Izett, passed.
Randi also mentioned that the furniture items left in the house at 68 Main had to be removed before the house could be moved.
Business arising from minutes; there are 2 positions remaining open on the board. Several names were mentioned as possible candidates and these people would be approached.
Rob agreed to act as vice chair for this year.
The board bbq will be held on August 5th at 6pm at the Krose house.
The dates for board meetings for the next year are as follows: Sept 2nd, Oct 7, Nov 4, Dec 2, Jan 6, Feb 3, Mar 3, April 7 and May 5.
It was moved by Rob, seconded by Linda to increase the membership form $5 to $10, passed.
Pat suggested that SWAT analysis be put on hold for the time being.
It was questioned about a donation from Admaston-Bromley. It was decided to contact former board member Brian Yuke to see if anything was done about a presentation to the township.
Property report, Diane reported that Valley Cottage Raising and moving were looking after moving the building at 68 Main and asked if anyone was interested in a fridge or dishwasher. Rob will contact Bonnie Helferty of the Community Food Bank to see if she knows anyone interested in the appliances.
Pat suggested the board find someone to be available as a handy man around the Cobden site to be on call to do necessary jobs. Diane suggested Don Campbell to do the emergency calls. Pat suggested that Diane and herself sit down with Brenda to set some guidelines for work. It was also brought up that we need someone to sweep and weed the flowerbeds. Diane was to ask Don.
Satellite report: Izett reported that the satellite committee will meet on the morning of the 25th of June. John Jordan will attend along with Chantal Leclaire. The objective of the meeting is to design a road map of who is doing what in order to merge Rainbow valley with WBCHC. It was noted that much has to be ratified by both boards in order for the merge to take place.
Diane motioned the meeting be adjourned, passed. The meeting was adjourned at 9:30
Present: Pat Krose, Diane Coulas, Randi Keith, Izett McBride, Linda Simpson, Rob Mckenzie
Pat opened the meeting at 7:00 and welcomed everyone, she mentioned the unfortunate events in the lives of former board member Ron Jaremko and his wife, and suggested that we keep them in our prayers.
Pat presented the report from the interim health services manager ( Susan Allan). Pat reported that there has been very good communication between Pat and Susan . They discussed having a summer bbq however Susan suggested that the staff would like to share an event with the board during work hours and invite the community to use it as a promotion event for the health centre.
Pat attended the board meeting with the Lanark board and was asked to organize a report to help provide an awareness of child pornography and child abuse. This may take place later in the year. Pat also attended the Annual AOHC Conference in Toronto at which the Lanark board presented a skit on poverty and suggested that it may be something that could be presented in our area.
The board decided there would not be a board meeting in July and we would hold our annual bbq as the August meeting and invite the staff to attend the event.
After discussion with Brenda Powers-Ross and Susan Allan, it was decided to set aside four board meetings in which a member of the staff will come to explain the different programmes and events the staff has planned for the centre. Brenda would like to come to a meeting and bring a health and safety person to make a presentation on who is responsible for what.
Linda asked if there was a safety issue, who would be responsible. Pat we have some responsibilities as land lords and we should be aware of our obligations and responsibilities. The presentation would take place in the fall.
Pat reported that John Jordan was sending off a contract to hire a new Health Services Manger and they are looking at hiring a part time Information Technician (IT)
It was decided that the recordings of the gathering held on Monday June 24 be declared official minutes of the board . There were no errors or omissions. Randi moved that they be accepted, seconded by Izett, passed.
Linda met with a representative of the Futures Community Capacity Programme and found out that there is no limit for the application and the programme covers 75% of our costs, it does not pay PST or GST. The board therefore is responsible for the other 25% and the taxes. Linda gave a detailed explanation of what was involved in the application. It was noted that any money spent from the grant will be reimbursed on a monthly basis. We are looking at a cost of approximately $85,000; $35,000 to update the functional plan, $15,000 for site investigation, and $35,000 to hire an architect . Linda said that she required a motion from the board stating that we are going ahead with the grant and she also needed a letter from the Board with the motion within it.
Izett motioned that Linda be authorized to submit the application to the Community Capacity Programme of the Community Futures Development Corporation to seek a grant in the amount of $85,000, the Whitewater-Bromley board understands that the Community Capacity Programme may contribute up to 75% of the project costs, the board is responsible for the other 25%. Seconded by Randi, passed.
Pat will write the letter for the application. Pat also thanked Linda on behalf of the board for all her work in completing application for the grant
Treasurer Report: Randi went through her report explaining that we have $15,000 in redeemable GICs and $12000 in the regular account. Randi gave a detailed explanation of the expenses. She mentioned that Enbridge gas owes us money and that they may give us a credit.
Diane motioned that the report be accepted, seconded by Izett, passed.
Randi also mentioned that the furniture items left in the house at 68 Main had to be removed before the house could be moved.
Business arising from minutes; there are 2 positions remaining open on the board. Several names were mentioned as possible candidates and these people would be approached.
Rob agreed to act as vice chair for this year.
The board bbq will be held on August 5th at 6pm at the Krose house.
The dates for board meetings for the next year are as follows: Sept 2nd, Oct 7, Nov 4, Dec 2, Jan 6, Feb 3, Mar 3, April 7 and May 5.
It was moved by Rob, seconded by Linda to increase the membership form $5 to $10, passed.
Pat suggested that SWAT analysis be put on hold for the time being.
It was questioned about a donation from Admaston-Bromley. It was decided to contact former board member Brian Yuke to see if anything was done about a presentation to the township.
Property report, Diane reported that Valley Cottage Raising and moving were looking after moving the building at 68 Main and asked if anyone was interested in a fridge or dishwasher. Rob will contact Bonnie Helferty of the Community Food Bank to see if she knows anyone interested in the appliances.
Pat suggested the board find someone to be available as a handy man around the Cobden site to be on call to do necessary jobs. Diane suggested Don Campbell to do the emergency calls. Pat suggested that Diane and herself sit down with Brenda to set some guidelines for work. It was also brought up that we need someone to sweep and weed the flowerbeds. Diane was to ask Don.
Satellite report: Izett reported that the satellite committee will meet on the morning of the 25th of June. John Jordan will attend along with Chantal Leclaire. The objective of the meeting is to design a road map of who is doing what in order to merge Rainbow valley with WBCHC. It was noted that much has to be ratified by both boards in order for the merge to take place.
Diane motioned the meeting be adjourned, passed. The meeting was adjourned at 9:30