June 2, 2010

Whitewater Bromley Community Health Centre Board
Wednesday June 2, 2010

Present - P. Krose, L, Simpson, I. McBride, R. McKenzie, D. McLaughlin, Donna Keon, Doreen Bailey
                 Regrets - Noreen Adams

1. Welcome to new and past board members - Pat
2. A brief introduction to WBCHC
1. History of WBCHC-Izett
          Izett handed out a copy of the history of the WBCHC, and gave a brief outline
2. Organization of Lanark Community Health Services and WBCHC-Pat
       Pat gave out the web addresses for WBCHC and the Association of Ontario Health Centers and an overview of the LCHS and WBCHC and how the two work together
3. Role of Governance and Board and Operations
Pat explained that the WBCHC Board role is mainly governance but does provide input from the community concerning operation and programmes that may be needed. Director of Health Services, Bonny Johnson is open to Board ideas.
      4. Confidentiality and Conflict of Interest
          Rob read from the constitution the section pertaining to Confidentiality and Conflict

3. Committees of Board
1/ Treasurer and Membership
      Doreen Bailey
2/Property
      Daryl Mclaughlin
3/Secretary, Publicity and Board Affairs
     Rob Mckenzie
4/Project Co-coordinator
      Linda Simpson
5/External Relations Co-astrolabe/Astrolabe
     Izett Mcbride
6/Community Awareness and Fund Raising
     Donna Keon
7/Satellite
     Pat Krose

4. Approval or Additions to Agenda
     Motion to accept by Daryl, seconded by Donna, carried

5. Director of Health services, Bonny Johnson
     1 Report to Satellite Committee
            Committee report was sent around to the old board Action Pat will send it to the new board
     2 Reports to AGM
              Bonny’s latest report is found in the minutes for the AGM
6. Minutes of Board Meeting of Wednesday, May 5, 2010 at Beachburg
         Moved to accept by Rob, seconded by Izett carried
7. Business Arising from Minutes
       Pat did reply to the library board concerning interest in space in Cobden
8. Committee Reports
1/Treasurer and Membership-Randi
     Randi financial report circulated by email.
2/Property-
    No Report
3/ Secretary, Publicity, Board Affairs-Rob
     No Report
4/Project Co-ordinator -Linda
     No report
5/External Relations/Astrolabe-Izett/
     No report
6/Community Awareness and fund raising
     No report
7/Satellite-Chair Pat
      Received the minutes this afternoon, still in draft form, Action Pat will send them around; also will check with Noreen to see if she will sit on Satellite committee
Moved to accept by Donna, seconded by Linda, carried

9/Correspondence
1/ Marilyn Labow, Whitewater Library Board
        Replied by Pat, we will keep that option open
2/Lease with LCHS for Cobden site
        Pat mentioned that the lease was sent to John Jordan and had checked to see if a date was put on it but had not heard back from him.
3/LCHS AGM Tuesday, June 22 4 pm
       If anyone is interested in attending LCHS AGM, give Pat a call
4/Call from Bonnechere Manor re Cobden site
      Russell Borden, the new administrator for the Bonnechere day programme wanted to know if we would be interested in selling the building, or if they could rent the new programme room 2 days a week.
5/Lottery permit received from Lynne Dunn
       Pat is going to check on expiry date
6/ AOHC conference in Niagara Falls
       Pat is going to attend
7/Bonny Johnson requested funds from the board, $90 for food for the Aging Well meeting and $65 for taxi voucher for 4 people who attended the meeting. Concerning the taxi suggestion from Cobden to Beachburg Bonny does not have the protocol done for the taxi service vouchers and is aware of only 1 person requesting the taxi service.
       It was suggested the board be asked in advanced for funds. Linda commented that we have limited funds and Rob suggested that we deal with each request as they come up and the board get credit at the events the funds are used. Linda suggested that the board be given a wish list and the board will decide what to support Motion: Izett moved that the board cover the cost of the food for the aging well event, $90, but in the future would appreciate a request in advance so the board can review it. Seconded by Linda, carried Motion: Linda moves that the board request a wish list of needs of the Centre programmes or equipment for board discussion. Donna second, carried we are ending the rental of the Kruger sign and recommend a small sign be placed on the door. Action Pat to call Brenda and let her know, Linda to cancel sign

10. Other business
1/ Taxi Vouchers and financial support for programmes
       See earlier motion
2/ Meeting with Bonny, John, and Civitan Members
       Pat hosted this meeting and paid for supper. Motion Rob moved that the board reimburses Pat for the cost of the supper, seconded by Linda, carried
3/ AGM follow up
       Rob is to get the information to send the thank you for the guest speakers at the AGM. It was decided we would donate $25 for each guest to the Wounded Warrior Fund
4/ Board work plan Pat and Linda
       Board work plan, Linda presented the work plan and what needs to be done this month, set the meeting dates
Meeting Dates: Thursday Aug 5, BBQ
Sept1, BB, Oct 6 Cobden, Nov, 3 BBDec1 restaurant Jan 5,Feb 2,Mar2, Apr6, May 4, AGM May 17Izett suggested that we support something being done about the building at the Cobden site. Motion Izett moved that the board wholeheartedly support management to proceed as quickly as possible to secure funding to restore the Cobden site to the revised model care. Doreen second carried Action Pat to forward to Brenda and Bonny
5/Board initiation
       Beginning of next meeting
6/ Summer BBQ
      To be held at Izett's in August
7/Adjournment
       Linda moves to adjourn. Carried