Whitewater Bromley Community Health Centre
Advisory Board of Directors
Advisory Board of Directors
Box 509, Cobden, ON, K0J 1K0
Whitewater Bromley Community Health Centre Board
Wednesday December 1, 2011
Beachburg
M I N U T E S
Present P. Krose, I.McBride, D. McLaughlin, L. Simpson, C. Williamson, D. Keon, N. Adam, D. Bailey
1.0 Welcome to members
Confidentiality and conflict of interest,
-No conflicts
-Congratulations were extended to Izett upon his recent retirement.
-Motion to accept, with regrets, R. McKenzie resignation, by I.McBride,
Seconded N. Bailey. Carried
-Request to fill Secretary position, Linda agreed to continue as Secretary,
Motion by Daryl, Seconded by Cathy, Carried
2.0 Approval or Additions to Agenda
-Added 7.4 and 7.5 (see below)
3.0 Minutes of Board meeting of Wednesday November 3,2010 at Beachburg
-Moved by Doreen to be accepted, seconded by Noreen, carried
4.0 Business Arising from Minutes
5.1 Volunteer Insurance as advised by Bonny, the volunteer is requested to contact Bonny and they will then work out the details.
5.10 see Izetts report
6.4 following a conversation with Brenda, she will contact the Hendricks and Mel Langton re snow removal at the Cobden site.
5.0 Committee Reports
5.1 Treasurer & Membership Doreen
-Financial statement presented. Doreen advised that $300 was received from the government re HST and a $100 donation was made
5.2 Property Daryl
-No report
5.3 Secretary, Publicity & Board Affairs
-No report
5.4 Project Coordinator/H&S Coordinator Linda
-Report received
-Waiting for response from Brenda on the H&S request. This remains outstanding. ACTION Pat will follow up with John Jordan
-Awaiting report from Jp2g on results of Phase 1 ESA at the Cobden Site.
-ACTION Linda will follow up.
-A discussion took place with respect to the next step, assuming the Phase 1 ESA is good. ACTION Pat will follow up with John Jordan with respect to Ministry approval and the change to the Cobden site.
ACTION a motion was made by Noreen to advertise in the local papers calling for interested architects to attend a joint meeting in Cobden between the Board and the prospective tenants, with a view to submitting a future tender on the design of the new health services building. Meeting to be scheduled in mid January. Deadline for response would be January 4. The advertisement would be placed in the Cobden Sun, Eganville Leader and the Pembroke Observer. Seconded by Cathy. Carried.
ACTION Izett will send letters to the 3 architects that we feel may be interested (Jp2g, Larry Gaines, Morrison) in attending the meeting.
5.5 External Relations Advisor Cathy
-No report
5.6 Community Awareness and Fund Raising Donna
-General discussion took place
5.7 Satellite Chair Pat
-No report
5.8 Cobden Building report Izett (and Linda)
-Izett has spoken to the interested tenants, who are all ready to meet on the plans. One response on the ads was received from a chiropractor from Carlton Place interested in 2 days/week.
5.9 Director of Health Services Bonny
-No report
5.10 Executive Director
-Report received
Moved by Donna and Seconded by Noreen to approve the Minutes. Carried
6.0 Correspondence
6.1/ Board Training Session, Monday, December 6, 10 a.m. (Pre-training survey at www.surveymonkey.com/s/strategic leadership.
- Six Board members are planning to attend. A request has been made that the Board provide lunch to all attendees and mileage for the trainer. Motion was made by Cathy and Seconded by Izett to do so. Carried
6.2/ Kara Symbolic Strategic Plan Review
Report to follow, oral report by Izett. Izett gave an outline on the review meeting.
6.3. / Donation to CHC
ACTION Doreen will send a card on behalf of the donor. Doreen will also look
into a generic card for donations made to the CHC Board
6.4/ Possible reminder of donation form in Cobden Sun.
ACTION Doreen will contact Lynn Dunn with respect to the donation pamphlet and will place an advertisement in the Cobden Sun reminding residents that a donation on someones behalf would make a good gift.
6.0 6.5 /Snow removal for Cobden Mel Langton and John Ross Headrick
see 4.0 above
6.6/ Discussion with John Jordan re future of WB and LCHS Board
-Pats discussion with John Jordan is summarized as follows if RV leaves due to the Madawaska Integration, LCHS would be happy to continue in its current relationship with WB.
7.0 Other Business
7.1/Madawaska Integration letter to Tony Pearson of RV but have received no reply
7.2/Christmas card to Staff
ACTION Pat will send a card on behalf of the Board.
7.3/ Christmas Party Donna, Friday, December 17
plans were finalized for a Board Christmas party
7.4/ R.Jaremkow has reminded us that the Website Annual Renewal ($40.00) is now
due.
ACTION Doreen will take care of the payment. This item will be added to the Board Plan
7.5 Event once plans are finalized general discussions on how to announce plans for
the new building
8.0 Motion to adjourn by Donna next meeting Jan5 -BB
Wednesday December 1, 2011
Beachburg
M I N U T E S
Present P. Krose, I.McBride, D. McLaughlin, L. Simpson, C. Williamson, D. Keon, N. Adam, D. Bailey
1.0 Welcome to members
Confidentiality and conflict of interest,
-No conflicts
-Congratulations were extended to Izett upon his recent retirement.
-Motion to accept, with regrets, R. McKenzie resignation, by I.McBride,
Seconded N. Bailey. Carried
-Request to fill Secretary position, Linda agreed to continue as Secretary,
Motion by Daryl, Seconded by Cathy, Carried
2.0 Approval or Additions to Agenda
-Added 7.4 and 7.5 (see below)
3.0 Minutes of Board meeting of Wednesday November 3,2010 at Beachburg
-Moved by Doreen to be accepted, seconded by Noreen, carried
4.0 Business Arising from Minutes
5.1 Volunteer Insurance as advised by Bonny, the volunteer is requested to contact Bonny and they will then work out the details.
5.10 see Izetts report
6.4 following a conversation with Brenda, she will contact the Hendricks and Mel Langton re snow removal at the Cobden site.
5.0 Committee Reports
5.1 Treasurer & Membership Doreen
-Financial statement presented. Doreen advised that $300 was received from the government re HST and a $100 donation was made
5.2 Property Daryl
-No report
5.3 Secretary, Publicity & Board Affairs
-No report
5.4 Project Coordinator/H&S Coordinator Linda
-Report received
-Waiting for response from Brenda on the H&S request. This remains outstanding. ACTION Pat will follow up with John Jordan
-Awaiting report from Jp2g on results of Phase 1 ESA at the Cobden Site.
-ACTION Linda will follow up.
-A discussion took place with respect to the next step, assuming the Phase 1 ESA is good. ACTION Pat will follow up with John Jordan with respect to Ministry approval and the change to the Cobden site.
ACTION a motion was made by Noreen to advertise in the local papers calling for interested architects to attend a joint meeting in Cobden between the Board and the prospective tenants, with a view to submitting a future tender on the design of the new health services building. Meeting to be scheduled in mid January. Deadline for response would be January 4. The advertisement would be placed in the Cobden Sun, Eganville Leader and the Pembroke Observer. Seconded by Cathy. Carried.
ACTION Izett will send letters to the 3 architects that we feel may be interested (Jp2g, Larry Gaines, Morrison) in attending the meeting.
5.5 External Relations Advisor Cathy
-No report
5.6 Community Awareness and Fund Raising Donna
-General discussion took place
5.7 Satellite Chair Pat
-No report
5.8 Cobden Building report Izett (and Linda)
-Izett has spoken to the interested tenants, who are all ready to meet on the plans. One response on the ads was received from a chiropractor from Carlton Place interested in 2 days/week.
5.9 Director of Health Services Bonny
-No report
5.10 Executive Director
-Report received
Moved by Donna and Seconded by Noreen to approve the Minutes. Carried
6.0 Correspondence
6.1/ Board Training Session, Monday, December 6, 10 a.m. (Pre-training survey at www.surveymonkey.com/s/strategic leadership.
- Six Board members are planning to attend. A request has been made that the Board provide lunch to all attendees and mileage for the trainer. Motion was made by Cathy and Seconded by Izett to do so. Carried
6.2/ Kara Symbolic Strategic Plan Review
Report to follow, oral report by Izett. Izett gave an outline on the review meeting.
6.3. / Donation to CHC
ACTION Doreen will send a card on behalf of the donor. Doreen will also look
into a generic card for donations made to the CHC Board
6.4/ Possible reminder of donation form in Cobden Sun.
ACTION Doreen will contact Lynn Dunn with respect to the donation pamphlet and will place an advertisement in the Cobden Sun reminding residents that a donation on someones behalf would make a good gift.
6.0 6.5 /Snow removal for Cobden Mel Langton and John Ross Headrick
see 4.0 above
6.6/ Discussion with John Jordan re future of WB and LCHS Board
-Pats discussion with John Jordan is summarized as follows if RV leaves due to the Madawaska Integration, LCHS would be happy to continue in its current relationship with WB.
7.0 Other Business
7.1/Madawaska Integration letter to Tony Pearson of RV but have received no reply
7.2/Christmas card to Staff
ACTION Pat will send a card on behalf of the Board.
7.3/ Christmas Party Donna, Friday, December 17
plans were finalized for a Board Christmas party
7.4/ R.Jaremkow has reminded us that the Website Annual Renewal ($40.00) is now
due.
ACTION Doreen will take care of the payment. This item will be added to the Board Plan
7.5 Event once plans are finalized general discussions on how to announce plans for
the new building
8.0 Motion to adjourn by Donna next meeting Jan5 -BB